Darosoft successfully delivered an AI-powered inventory management assistant that enables businesses to interact with their inventory data using natural language. Built with n8n, Airtable, and Google Gemini (LLM), the solution allows users to instantly query, search, and retrieve inventory information through a conversational chat interface.
The system is designed for bookstores, warehouses, and small to mid-sized businesses seeking a lightweight yet intelligent digital inventory solution. By eliminating manual searches and complex filters, the workflow significantly improves inventory visibility and operational efficiency.
Automation Workflow
Conversational Chat Trigger
The automation is initiated when a user submits a message via the LangChain chat trigger.
Users can ask questions such as:-
“Is Book X currently in stock?”
-
“Show all books by Author Y.”
-
AI Query Interpretation
A Google Gemini–powered AI agent interprets each request in real time:
-
Converts natural language queries into structured search logic
-
Maintains conversational context using memory buffering, enabling follow-up or multi-step queries without repetition
-
-
Inventory Data Retrieval
The workflow connects directly to the Airtable inventory database to:
-
Search and retrieve relevant inventory records
-
Return exact or closest matches based on AI interpretation
-
Support future extensions such as automatic record creation or updates
-
-
Intelligent Response Delivery
The AI assistant returns:
-
Clear, actionable responses directly in the chat interface
-
Context-aware answers that support ongoing conversations
-
Fast and accurate inventory insights without manual effort
-
Key Capabilities
-
Natural language inventory queries powered by AI
-
Real-time inventory access via Airtable integration
-
Context-aware conversations with memory retention
-
Fully automated workflow requiring minimal manual oversight
-
Scalable architecture adaptable to multiple inventory types or databases
Technology Stack
-
n8n – Workflow automation and orchestration
-
Google Gemini (LLM) – Natural language understanding and reasoning
-
LangChain – AI agent and memory management
-
Airtable API – Inventory data storage and retrieval
Business Impact
-
Faster inventory lookups and reduced operational friction
-
Improved accuracy in stock visibility
-
Enhanced user experience through conversational AI
-
Scalable foundation for advanced inventory automation and analytics
